Asian Development Bank

Asian Development Bank
Invites applications for
Project Analyst
India Resident Mission, South Asia Department
The vacancy is for a local position with a local remuneration package. It is open only to nationals and residents of India
Closing Date: Monday, 17 January 2011
Job Purpose:
Provides oversight to the work of Associate Project Analyst, coordinates and consolidates information to achieve specific functional results, and provides diversified analytical, statistical and administrative support to the function of portfolio management.
Expected Outcomes:
Analytical Function
Assists in the review of the prequalification documents, bid documents, prequalification and bid evaluation reports submitted by the EA for ADB approval towards the procurement of goods/services and civil work contracts; assists in preparation of comments/recommendations, Procurement Committee papers and memos based on the review. Assists in the review of EA’s submission of draft RFP, shortlist of consultants, report on evaluation of technical proposals, combined evaluation of technical and financial proposals, negotiated contract for engagement of consultants under a quality based system and quality and cost based system. Assists in selection process for TA/staff consultants; coordinates paperwork with concerned departments/offices; identifies and resolves to the extent possible problems in consultant contractual documentation; and monitors submission of consultants’ billings and TA completion to ensure timely closing of TA accounts. Assumes high level of tact, initiative and independent thinking in execution of responsibilities associated with assignments covering the transport, energy and environment sectors, and Unit management support in budget and administrative arrangements.
Portfolio Management
Assists in portfolio management including undertaking analyses of portfolio for the energy and transport sectors, and preparation of background papers for Tripartite Portfolio Review Mission/Country Portfolio Review Mission (TPRM/CPRM) with the host government and executing agencies for delegated and non-delegated projects and programs.
Participates as necessary in various missions, such as inception, review, mid-term mission and project completion report missions and provides assistance in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance of loan covenants. Familiarizes executing agencies with ADB’s loan procedures and assists as necessary in preparation of various reports and applications.
Compiles and analyzes data and statistics on contract awards and disbursements for all ongoing projects for generation of various reports. Monitors and analyzes actual contract awards and disbursement performance against targets to identify shortfalls and underlying causes, and follows up those matters with EAs together with project implementation officers.
Assists Project Officers in administration of loan/TA projects with a level of responsibility that reflects high levels of initiative, independence and dependability in review, analytical and monitoring activities.
Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards; familiarizing EAs with ADB guidelines and procedures and ensuring their compliance with loan covenants; monitoring progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.; maintaining related documents, records and files for delegated projects; maintaining computer-based information system for project administration matters. Updates individual projects performance reports and technical assistance performance reports for delegated projects every month, outlining all required details, for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in departmental PPR meetings when needed.
Assists in preparation of Project Administration Memorandum for ongoing projects including project description/scope, project cost, loan allocation, procurement, loan covenants, etc.
Provides background analyses of problems encountered, in consultation with project officer, of projects classified “at risk”. Sets up database of milestone events of ongoing loans/TA projects to monitor implementation progress. Provides background analyses regarding EA’s requests for approval of changes in project scope and implementation arrangements, reallocation of TA/loan proceeds, extension of closing dates and partial loan cancellation. Independently interact with executing agencies, consultants and technical review teams to keep abreast of all project/program issues, and uses tact and judgment to resolve if practicable or appropriate at that level.
Advisory/Mentoring Support
Provides advisory support to professional staff on project administration documentation requirements.
Assists in providing training as required to EA staff on ADB procurement and disbursement procedures, or supports formal HQ/RM training programs in those activities, during the course of project implementation. Trains and supervises contractual staff and new analysts in undertaking project administration activities and preparation of Project Completion Reports (PCRs).
Thematic Specialization Assists in review of safeguard policies (environment, resettlement, indigenous peoples) in activities undertaken by the EA during project implementation.
Educational Requirements:
Bachelor’s degree or equivalent professional and/or academic qualifications
Relevant Experience And Other Requirements:
Suitability to undertake the responsibilities mentioned above at the required level.
At least 5 years experience in one or more of the following: portfolio management, project administration, disbursement, preferably with experience in infrastructure sector with international agencies.
Sound understanding of procedures and practices related to project administration.
Knowledge of ADB safeguard policies in environment and resettlement/social development.
Good computer skills with sound knowledge of commonly used application software such as MS Word and Excel.
Excellent written and oral communication skills in English.
Strong interpersonal skills suitable for multicultural environment.
Familiarity with EAs, institutions, professional associations, technical institutes in the infrastructure sector.
Strong analytical skills and demonstrable ability to guide and supervise new staff.
Ability to liaise and deal effectively with staff, counterparts in executing agencies and other development agencies.
Core Competencies:
Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions
Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change
Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done
Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members
Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information
Immediate Reporting Relationships / Other Information:
Designated Professional Staff

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